Administrative Manager, Real Estate

Within Smart, the Information Systems Department (ISD) provides applications and tools that support members in the administrative management of their professional activities under employee status by offering them an original solution and shared services adapted to their needs. To achieve this, the IT department must respond to the constantly changing needs of its members while adapting to the rules and laws that govern work. 

Within the IT department, the Infrastructure division is responsible  for ensuring the proper functioning of the technical infrastructure (servers, computers, peripherals, connections, etc.), developing the tools necessary for process improvement and business growth, and assisting  workers in the daily use of technological tools (computers, printers, etc.). telephones, alarms, etc.).  In addition, he also manages the workspaces allowing the development of all activities within Smart, in particular through the provision of production sites for its members and the development of places promoting networking and ensures the optimization of resources (supplies, real estate and furniture) allocated to the development of activities.

To support the development of its Infrastructure division, the IT Department is looking for an Administrative Manager· VE Real Estate 

Job description

Under the responsibility of the Deputy Director, your missions are as follows :

• To ensure the administrative, contractual and real estate management of the spaces and places owned or rented by Smart, as well as those (third places) that are made available by the cooperative

  • Management of leases and amendments

  • Monitoring of contracts and indexations

  • Smart Office Move Tracking

  • Single Point Of Contact for tenants and users of Smart-owned premises

  • Reporting : monitoring of budgets, establishment of provisions, indexations, distributions and regularizations

• Ensure the quality of services related to the provision of the premises

• Ensure the inventory and referencing of suppliers related to real estate in close collaboration with the Accounting department

• Ensure the follow-up of supplier, maintenance, operation and works contracts (Facilities/DSI)  

• Ensure that the desired work is carried out: maintenance, renovation, upgrading of the premises, etc.  with the works coordinator (Building/ISD)

• You have 3 to 5 years ' experience in a similar position - administrative management of real estate files - or within a condominium management company, a housing organization or as a support in the administrative department of a multi-site company 

• You have an excellent knowledge of French ( C2 level)

• You have an in-depth knowledge of real estate law , the legal and practical aspects of rental management and real estate litigation   

• You have regular use of IT tools (Word, Excel, PowerPoint) and Microsoft Office 365 applications

• Your personal qualities :  rigor, organization, adaptability, assertiveness, autonomy and ability to dialogue with different interlocutors (managers, tenants, partners, service providers, etc.)

Psychotechnical tests followed by an HR interview with the Manager of the Infrastructure Division.

Diversity, inclusion and equal opportunities are important to us. Candidates are therefore selected on the basis of their qualities and skills, without distinction of age, religion, origin, disability, sex or gender.

Do you have a disability, learning disability or illness, would you like to benefit from reasonable accommodations as part of the selection procedure? Mention it in your application. The conditions will be adapted as best as possible so that you can present yourself in the best circumstances.