INTRODUCTION

Please find below the data protection policy of Meet My Job. This policy concerns the processing of data of natural persons, i.e. personal data collected on the website and via all services offered by Meet My Job.

These measures comply with the General Data Protection Regulation (GDPR) and applicable Belgian legislation.

This policy aims to explain, in a clear and transparent manner, in accordance with Article 12 of the GDPR, the general principles of personal data processing and the rights of data subjects.

This information:

• Is mandatory in the implementation of the GDPR;
• Allows data subjects to exercise their rights in relation to the processing of their personal data by Meet My Job.

DATA CONTROLLER, DATA PROTECTION OFFICER (DPO)

The controller of personal data is MMJ ASSOCIES SRL, with its registered office at Avenue des Volontaires 19, 1160 Auderghem, Belgium, registered under company number 0788.485.185.

Meet My Job has appointed an internal Data Protection Officer who serves as the point of contact for any questions relating to the processing of personal data and the exercise of data subjects' rights.

Contact address:

By e-mail: hello@meet-my-job.com (with subject line GDPR)

By post:  Meet My Job, for the attention of the DPO

Avenue des Volontaires, 19

1160 Auderghem

PURPOSES OF THE PROCESSING FOR WHICH PERSONAL DATA IS COLLECTED

For job seekers:

In order to help you in the most appropriate way in your job search, Meet My Job collects personal data about you.

This data is used by Meet My Job and its partners in order to provide you with the best possible support in your job search.

For employers:

In order to help you identify and connect with your future employees in the most appropriate way, Meet My Job only collects the personal data necessary to ensure a point of contact between you, Meet My Job and job seekers.

Personal data is collected and processed by Meet My Job for specific, explicit and legitimate purposes related to its missions and the provision of its services.

These processing activities are carried out in compliance with the GDPR and are based on the legal bases provided therein. The data is used only within the scope of the purposes for which it was collected, in accordance with Article 5 §1 b) of the GDPR.

DATA COLLECTED

Depending on the purposes of the processing, different data is collected.

In general, the following data is collected:

• Contact data such as: surname, first name, email, telephone, address, national register number, etc.

When a Meet My Job account is opened, the following additional data may be collected:

• Identification and contact data;
• Data relating to professional background (skills, experience, qualifications, languages);
• Data relating to job preferences (type of position sought, sectors of activity)

When a Meet My Job file is opened by an employer, the data necessary to identify the employer are processed (surname, first name, e-mail and telephone number of the contact person).

USE OF COOKIES AND SIMILAR TECHNOLOGY

Most websites use cookies or similar technologies to make it easier for users to navigate.

These technologies make it possible to:

• Identify the user;
• Record the language choice;
• Compile attendance statistics.

Meet My Job also uses certain third-party platforms to share information (LinkedIn, Facebook, Instagram). These platforms may use their own cookies to collect certain information and display targeted advertisements.

Cookies can be classified as follows:

• Functional
• Statistics
• Advertising
• Social Media

The user can accept, refuse or configure the use of non-essential cookies via the cookie management tool available on the site.

INTERACTIONS VIA SOCIAL NETWORKS

If you interact with Meet My Job via social networks or by using connection features (for example via LinkedIn), certain data may be transmitted to Meet My Job by these platforms.

This data may be used to evaluate Meet My Job's marketing actions and display targeted advertisements on social networks.

The use of social networks remains subject to the rules and privacy policies specific to each platform.

YOU CONTACT US WITH A QUESTION, REQUEST FOR INFORMATION OR COMPLAINT

When you contact Meet My Job, your data is processed in order to respond to your request.

Retention period:

The data is retained for a maximum of 5 years after the response has been provided, in particular to ensure administrative follow-up and to manage any potential disputes.

RECIPIENTS OF PERSONAL DATA

As part of its missions, Meet My Job is required to communicate your personal data to third parties. This data is shared in accordance with the legal obligations to which Meet My Job is subject or in accordance with the agreements between Meet My Job and its partners.

The Meet My Job platform guarantees that it implements adequate and reasonable measures to ensure compliance with the GDPR and Belgian laws on the protection of personal data.

Meet My Job is also committed to ensuring that third parties with whom it shares your personal data comply with the GDPR.

If this data is shared with a third party located outside the European Union (EU), the sharing processing may be authorised under certain conditions provided for by law.

The transfer of personal data is governed by the GDPR.

For intra-EU transfers, the GDPR remains applicable, as all organisations located in the EU are subject to the GDPR.

As part of its activities governed by the Ordinance of 18 January 2001, Meet My Job may exchange personal data with various public bodies such as:

• Social security institutions (ONEm, DIMONA service, NSSO, INAMI, CAPAC);
• Regional and community employment and training support organisations (FOREM, VDAB, Bruxelles Formation);
• The CPAS of the Brussels-Capital Region;
• The European Commission

In the same context, personal data is exchanged with private partners:

• Employment and training operators;
• Temporary employment agencies;
• Vocational Referral Centres;
• Local employment agencies;
• Job centres;
• Local Missions.

In the context of specific tasks, Meet My Job may exchange personal data with employers.

When a talent applies for a job offer via Meet My Job, certain personal data may be transmitted to the relevant employer in order to allow the application to be reviewed. Employers who receive this data act as independent data controllers for the processing carried out within the framework of their recruitment process. Employers commit to processing candidate data in accordance with the GDPR and applicable legislation.

Candidate data must be deleted by the employer within a maximum period of five (5) years after receipt, unless otherwise required by law.

For transfers to third parties whose registered office is located outside the EU, the following provisions apply:

• Adequacy decision of the European Commission;
• For the United States of America: the transfer is made on the basis of Standard Contractual Clauses (SCC) or other safeguards recognised by the GDPR;
• Transfer subject to appropriate safeguards with the relevant third party;
• Binding corporate rules recognised by the European Commission.

It is important to note that these provisions may change over time. If necessary, Meet My Job will take the necessary measures.

THE RIGHTS OF DATA SUBJECTS

Each user has the following rights:

• Right of access
• Right of rectification
• Right to erasure
• Right to restriction of processing
• Right to object
• Right to withdraw consent
• Right to data portability

To exercise these rights:

By e-mail: hello@meet-my-job.com

By post, to the address:  Meet My Job, for the attention of the DPO

Avenue des Volontaires 19
1160 Auderghem

A copy of the identity card may be requested in order to verify identity.

Response time: 1 month (extendable by 2 months).

In case of complaint:

Data Protection Authority
Rue de la Presse 35
1000 Brussels
www.autoriteprotectiondonnees.be

RETENTION PERIOD OF COLLECTED DATA

Data is retained only for as long as necessary for the purposes for which it was collected.

In the context of using the Meet My Job platform, the following rules apply:

Account creation:
Personal data is retained for as long as the user account remains active on the platform.

Account inactivity:
In the event of inactivity for three (3) years, Meet My Job sends an email to the user to check whether they wish to keep their account. If the user does not respond within thirty (30) days, the account and associated data are deleted.

Account deletion by the user:
Data is retained for a maximum period of five (5) years after the account is deleted in order to comply with legal obligations and to manage any potential disputes.

Non-compliance with the Terms of Use (ToU):
Meet My Job may immediately delete the user's account. However, the user retains the possibility to contest this decision by contacting Meet My Job.

In some cases, data may be anonymised for statistical purposes.