Office manager & admin support

We are seeking a highly motivated office manager & administrative support to cover our colleague's parental leave. The Administrative and Office Manager plays a crucial role in supporting our team's operational, administrative, and accounting needs. This role will be responsible for supporting accounting and payments, administration, managing purchases, grants reporting, and helping automate administrative processes. The ideal candidate is analytical, detail-oriented, tech-savvy, and possesses strong organization and communication skills.

👉 Responsibilities:

Administrative & Analytical Support:

• Input and verify data in Odoo to assist with accounting and payments processes in collaboration with external accounting contractors.

• Ensure alignment with project and grant budgets.

• Prepare and manage timesheets, track expenses, and document for financial reporting.

• Assist with tracking key performance indicators and providing insights to streamline processes.

Office Management:

• Coordinate office needs, including ordering supplies, managing inventory, andnegotiating with suppliers to ensure cost-effective procurement.

• Support organizational events, team building and potential event with clients, to foster a positive work environment and company culture.

• Act as the point of contact for team administrative requests, assisting with orders and office supplies.

👌 You are the ideal candidate if you have:

Bachelor’s degree in Business Administration, Management, Accounting, or a related field

Technical skills and professional experience:

• 3-5 years in an administrative, accounting or office management role, ideally with experience in grant or financial reporting.

• Organisational Skills: ability to multitask, prioritise, and manage time effectively across diverse responsibilities.

• Experience with Odoo.

• Problem Solving: Capable of identifying needs and creating efficient solutions for both operational and team support.

• Accounting knowledge

• Detail-oriented with high standards of accuracy in reporting and data management.

• Communication skills. Good at keeping colleagues updated on activities, progress and challenges. Clearly articulating points for discussion and problem-solving.

Spirit: Comfort with startup culture and ability to thrive in a dynamic, often ambiguous environment. Our processes are still being built — and that is part of the fun. If you enjoy rolling up your sleeves, figuring things out as you go, taking ownership for inventing, solidifying, and scaling up solutions at your level, you will feel right at home here. This role requires the ability to work independently and move forward even when not all the pieces are in place. We are looking for someone who can focus on what matters most, with a collaborative and positive mindset.

Passion for the mission: Your motivation stems from an urgent need to restore our planet. Your role is to commit to developing and implementing the best solutions for a sustainable future. 🌱

Communication and collaboration:

• Able to communicate accurately and effectively, in English and French both orally and in writing.

• An excellent team player, able to collaborate with colleagues and partners with diverse skills and experience (including biology, chemistry, computer science, engineering, technology, administration and management profiles).

1. A screening with our HR manager

2. Interview with our CEO & COO

3. Let's start ! 🚀