Executive Assistant

Within Partenamut, the General Management and the Legal Department play a key role in the governance, strategy and smooth running of the organization. In order to support these two departments in their daily activities and projects, we are looking for an Executive Assistant who can combine rigor, organizational skills and excellent priority management.

As a true trusted partner, you will provide high-level administrative and organizational support, facilitate coordination between the various internal and external interlocutors and ensure the effective follow-up of actions and decisions.

On a daily basis:

• You will proactively manage the agendas of the General Management and the Deputy General Management by anticipating priorities and constraints.

• You plan and coordinate meetings of the company's governance bodies.

• You will prepare and ensure the administrative and logistical follow-up of these meetings with the various internal and external stakeholders.

• You ensure the follow-up of decisions, action plans and deadlines in order to guarantee their proper execution.

• You will support the General Management and the Presidencies in the organisation and preparation of their meetings.

• You are a privileged point of contact for internal and external interlocutors and ensure fluid, professional and confidential communication.

• You will be responsible for the processing, monitoring and organisation of documents, files and sensitive information for the General Management and the Legal Department.

• You will organise events, meetings and activities for the Executive and Management and ensure that they run smoothly.

• You have a bachelor's degree.

• You have at least 4 years of relevant experience in a similar function of support to a high-level management or management.

• You have a perfect command of the tools of the Microsoft 365 suite and have a strong interest in new digital tools and innovations, particularly related to AI.

• You have excellent ability to organize, plan, and manage multiple priorities simultaneously.

• You are recognized for your rigor, your attention to detail and your ability to ensure a rigorous and proactive follow-up of actions and deadlines.

• You are autonomous, take initiative and are able to manage the unexpected with composure and efficiency.

• You communicate with ease and inspire confidence thanks to your discretion, loyalty and professionalism.

• You have a sense of service and enjoy working in a structured environment where governance processes play an important role.

• You express yourself perfectly in French, both orally and in writing. You have a working knowledge of Dutch, allowing you to organise and coordinate meetings.

1. Phone Screening

2. Personality questionnaire and reasoning tests

3. Interview with the recruiter and the company

4. Let's get started! 🚀

Diversity, inclusion and equal opportunities are important to us. Candidates are therefore selected on the basis of their qualities and skills, regardless of age, religion, origin, disability, sex or gender.

Do you have a disability, learning disability or illness, would you like to benefit from reasonable accommodations as part of the selection procedure? Mention this in your application. The conditions will be adapted as best as possible so that you can apply in the best circumstances.