Self-employed HR Unit Assistant (M/F/X) (ref013-26)

IRIS South Hospitals is looking for,

For the Human Resources Department, located on the Etterbeek-Baron Lambert site in Etterbeek,

An Assistant Self-Employed HR Cell (m/f/x)

For a full-time (38 hours/week) replacement contract (min. 3 months & a half)

What does the job consist of?

Under the supervision of the manager, you play a key role in the administrative management of HR files for independent medical and paramedical staff (doctors, physiotherapists, psychologists, occupational therapists, etc.)

As such, your main missions are as follows:

- Ensure the complete administrative management of HR files, in compliance with internal procedures and regulations in force

- Process, control and ensure compliance of contract data

- Prepare and ensure the follow-up of files submitted to the decision-making bodies (Medical Framework Commission, Physiotherapists' Coordination Committee, Independents Committee)

- Draft and update letters, agreements, amendments and certificates, and ensure the management of signed administrative documents

- Follow up on medical certificates, renewals of agreements and mandates

- Inform, support and respond to requests from independent staff as part of their administrative procedures

- Remind people of the administrative formalities and transmit the necessary information in the event of changes in contracts, working hours, remuneration or personal situation

- Update and guarantee the reliability of databases

- Communicate the arrivals and departures of freelancers to the relevant departments and the medical community

- Collaborate closely with internal departments (management control, pricing, planning, etc.) and ensure the transmission of useful information

- Identify and escalate any difficulties to the manager to ensure compliance with deadlines and procedures

- Ensure transversal administrative tasks: encoding, filing and archiving, digitization of files

How about we talk about you?

You have a Bachelor's degree in Human Resources Management (with or without experience) or at least 3 years of experience in administrative management (ideally human resources);

You are very rigorous and fast in the execution of your tasks;

You are a multitasker;

You are fluent in French both orally and in writing;

You have a good command of computer tools (MS Office, Excel, Google suite);

You have a great sense of service, you are customer-oriented and have a sense of hospitality;

You have integrity and act discreetly to manage files confidentially;

You have a knowledge of Dutch;

You want a new professional opportunity and share the values that drive us: serving life with passion, kindness and respect. Within the HR departments, you place your contact person at the heart of your priorities.

We offer you:

A full-time replacement contract (min. 3 months & a half) 38 hours/week

The desired entry date would be late June/early July

A series of benefits related to well-being at work:

- A personalized integration process;

- A friendly working atmosphere and a balance between private and professional life;

- Services ensuring the quality of life at work (organisation of massages during working hours, etc.);

- The opportunity to join a hospital labeled "Ecodynamic Company", a major recognition of our commitment to quality care and sustainable practices

A salary linked to the public sector scale and extra-legal benefits:

- A collective social service that offers a whole series of benefits (various bonuses, discounts via benefits at work, holiday stays at attractive prices, etc.);

- Preferential rates in all hospitals in the IRIS network (for you, your spouse, your ascendants and descendants at your expense);

- Meal vouchers worth 7.30 euros;

- A contribution to public transport costs of 100% for STIB, 80% for SNCB, TEC and DE LIJN and/or a bicycle allowance of €0.35/km;

- Language bonus of €150 gross per month, applicable after obtaining the language certificate article 10 or 12 from travaillerpour.be, you will have the opportunity to take Dutch courses free of charge during your working hours;

- 24 days of statutory leave and 5 days of extra-legal leave

- A supplementary pension via group insurance

Gross remuneration on the basis of the Ific 14 scale with resumption of seniority:

- Min €3313.66 (index 2.1223)

- Max 5234.62 € (index 2.1223)

Want to join us?

Are you convinced? Then apply without further delay by completing our online application form before February 20, 2026:

For any further information about the position or any other questions, do not hesitate to contact me on 02/739 8760

Looking forward to reading you,

Nancy Naveau

Recruiter