Logistics Administrative Assistant

3-month replacement contract with the possibility of a permanent contract (CDI).

We are looking for a Logistics Administrative Assistant to strengthen our team and ensure the daily administrative monitoring of our operations.

This is primarily an administrative position, located directly at the heart of our warehouse and in close collaboration with the operational teams.

A large part of the work consists of preparing, completing, and checking various Excel files, carrying out regular monitoring, entering and verifying data, preparing reports, and handling various logistics-related administrative tasks.

Therefore, the position mainly requires thoroughness, organization, reliability, and a good command of computer tools. Some tasks are recurrent and repetitive: we are looking for someone who enjoys this type of work and likes things to be done correctly and on time.

The assistant will act as a back-up for missions essential to our smooth operation.

📝 YOUR MAIN RESPONSIBILITIES

Logistics Administration

• Work notably with our Mecalux WMS, our LGS ERP, and our Urbantz dispatching tool.

• Enter, update, and check various logistics data (in our WMS).

• Prepare and maintain the various Excel files and monitoring tables used by the teams.

• Produce regular reports and administrative follow-ups.

• Perform various consistency checks and identify errors or anomalies.

• Participate in the preparation and checking of delivery driver invoicing.

• Carry out various administrative tasks related to orders and operations.

🚚 Dispatching and Route Optimization Process

• Learn and master our "OPTIM" process, which is our delivery dispatching process.

• Enter and update information related to routes and deliveries (delays in preparation, etc.).

• Collaborate with the relevant teams to ensure that the information necessary for smooth deliveries is available and correct.

🤝 Operations Support

• Provide administrative support to the Operations, Purchasing, and Management teams.

• Participate in the preparation of schedules, import files, and other documents necessary for operations.

• Occurrently perform various back-office tasks according to team needs (checking orders, etc.).

Above all, we are looking for an administrative profile, comfortable in a logistics environment.

• Administrative profile: initial experience in administration, logistics, or a similar function.

• Data mastery: comfortable with Excel, data entry, numbers, and file control.

• Thoroughness and organization: precise, reliable, attentive to detail, and able to spot errors.

• Autonomy and adaptability: able to follow procedures, learn new tools, and handle the unexpected.

• Practical mindset and versatility: ready to occasionally help the teams and manage multiple tasks and tools.

• Logistics experience appreciated: knowledge in dispatching, transport, route planning, deliveries, or warehousing. The position is based directly at the heart of logistics operations.

• You are not afraid to roll up your sleeves to lend a hand wherever needed.

🏭 THE WORKING ENVIRONMENT

The position is based directly in our warehouse. Proximity to operations is important: you will work daily with the teams and must understand how they operate to properly ensure administrative monitoring.

We are looking for someone who is also available for 3 hours on Sunday to ensure the monitoring necessary for operations (printing Monday's work documents). This working time and its distribution are open to discussion and can be adapted.

• Send your CV to the Head of Logistics via the address olivia@efarmz.be

• Interview with the Head of Logistics to discuss motivation, experience, and fit with eFarmz.

• Interview with the current team including practical role-play scenarios.

• Excel test to determine if the required level is reached.

• Reference check.