Process and Project Coordinator - Campus Coordination Department (1 year )

With an approach focused on patients and their needs, the Iris Sud Hospitals (present in 4 municipalities in the south of Brussels) and their 2500 employees work to ensure that the entire population of Brussels and its surroundings receives high-performance, high-quality care and multidisciplinary care, while maintaining a real dimension of proximity.

The Iris Sud Hospitals and the CHU Saint-Pierre are undertaking a strategic grouping project aimed at consolidating their stability and boosting their medical partnerships. This project aims to preserve and strengthen the quality of care by offering an even more stimulating environment for health professionals. This collaboration represents a great opportunity to strengthen the excellence of two committed public hospitals, supported by strong ethical values and a constant commitment to public health.

The IRIS Sud Hospitals are looking for a Process and Project Coordinator for the Site Coordination Department
📆 Under a fixed-term contract of 1 year at 80% (30h24/week)

 👉 What does the job consist of?

Your main mission will be to optimize, standardize and implement processes and to manage projects related to a wide range of activities essential to the proper functioning of the hospital (non-sterile purchasing and stores, transport, kitchens and cafeterias, biomedical maintenance, upkeep and waste management, operational management of sites, mobility, linen management, security and access control, etc.). internal and external transport, institutional events, reception services, mail and site secretariats). You will alternate between strategic work and operational action in the field to ensure efficiency, project delivery and team buy-in.

You will actively contribute to the institutional dynamics of continuous improvement, by developing and implementing a process management framework, analyzing and modeling existing processes, and proposing targeted improvements. You will also be in charge of project management, ensuring that objectives are in line with the realities on the ground and supporting change. In addition, you will lead the analyses necessary for the realization of projects.

You will work in close collaboration with the actors in the field from all the hospital's departments, both medical, nursing and administrative. You will be required to travel to the 4 sites.

 👉 Duties and Responsibilities

 As a Process and Project Coordinator, your functions and tasks will include:

• Operational and field support : Participate in the concrete implementation of the actions decided, support the management in the operationalization of projects, and ensure a relay of information and coordination between the services.

• Analysis and decision support : Monitor and analyze expenses, produce decision support materials for management, and identify and propose optimization actions.

• Coordination and communication : Organize and facilitate cross-functional coordination meetings, and ensure the smooth flow of information between departments. Identify and manage grey areas.

• Support for institutional dynamics : Develop and implement a process management framework, identify, analyze, model and document processes, propose improvements, contribute to the development and implementation of new work methodologies and process automation, provide methodological support, set up and monitor performance indicators

• Project implementation management : Framing and defining the scope, analyzing needs, synthesizing target solutions, defining the approach, the action plan/planning and the budget of projects, managing and ensuring the general monitoring of projects, ensuring coordination between the various actors, identifying and managing risks and constraints, supporting change in the field, Be operational and organizational support and ensure project reporting.

• You will also be required to intervene on an ad hoc basis in the field in order to reinforce the teams of site managers during exceptional needs. This may include the follow-up of moves, the management of claims, logistical coordination or any other event requiring enhanced operational support.

 🤩 What you'll like about this feature :

• Impact: Contribute directly to the continuous improvement of processes and the delivery of projects within a hospital environment. 🩺

• Diversity: A wide range of activities and varied themes, offering a stimulating challenge on a daily basis.

• Autonomy: A function combining organizational thinking and operational action in the field.

• Development: Opportunities to develop your skills in project and process management, as well as change management.

• Collaboration: Working closely with a multitude of stakeholders within the hospital. 🤝

• Membership: The opportunity to unite teams around projects and new practices.

📚 Your education

You have a master's degree (e.g . public health sciences, management, economics, management of healthcare institutions, etc.)  and ideally have training/certification in project management (e.g. Prince2, Agile) and/or change  management and/or process management or modeling

 👌 Your experiences and knowledge

• You have a minimum of 3 years' experience in a similar position (in project management or process design)

• Experience in a hospital environment (or other comparable sector in terms of complexity) is a significant asset;

• You have a professional mastery of computer tools (MS Office); 

• You have a good knowledge of the second national language.

💪 Your skills

• Organization: Able to manage your time efficiently by ensuring that schedules and deadlines are respected.

• Autonomy and initiative: Autonomous in your work and with a spirit of initiative.

• Collaboration and federation: Able to federate and collaborate with the actors in the field.

• Adaptability: Ability to adapt to different situations and interlocutors.

• Network: Ability to create a network of contacts within the hospital and to benefit all employees through a cross-functional ambassador role.

• Creativity and solution: Creative and solution-oriented to identify and implement improvements.

• Analysis and structure: Analytical and able to structure field needs, processes, data, etc.

• Functional knowledge: Development of functional knowledge of hospital aspects.

• Overview and Synthesis: Able to have an overview of one or more projects and demonstrate a spirit of synthesis that facilitates decision-making.

• Communication: Good communication both orally and in writing.

• Active listening: Ability to actively listen to the needs and concerns of teams.

👀 Would you like to join our team ?

 Apply before October 12, 2025 by completing our online application form.

 For any further information, contact Ariane Wuille, Director of Site Coordination, by email : awuille@his-izz.be

 For any other questions, contact Lucrèce Misonne, recruiter, on 02/739 85 19

 The use of the masculine in this job offer is a convention aimed at the legibility of its content. This does not call for any gender discrimination in the processing of our applications. At Iris Sud Hospitals, we welcome and encourage all applications, without discrimination based on age, disability, gender, origin, religion or sexual orientation."