Office Manager

The Office Manager is a central position that ensures the team works in the best possible conditions. 👌
You are the backbone of our Brussels office, making sure all administration, finance support, and HR processes run smoothly. At the same time, you help create a positive and structured team experience, supporting both on-site colleagues and our remote team members.

Responsibilities

👉 Administration & Finance (45%)

• Liaise with our accountant for monthly and yearly closings.

• Manage invoices, payments, insurances, subsidies, and compliance documents.

• Coordinate VAT declarations and interact with tax administrations.

• Prepare documentation for audits, banks, and other stakeholders.

👉 HR & People Operations (30%)

• Manage onboarding and offboarding.

• Draft and maintain employee records and contracts.

• Support recruitment (job postings, screening, scheduling interviews).

• Be the first contact for HR/admin questions and contribute to employee well-being.

👉 Office Management (15%)

• Ensure smooth daily operations of the Brussels office (supplies, vendors, facilities).

• Maintain a welcoming and productive office environment.

👉 Culture & Events (10%)

• Organize team-building, afterworks, and celebrations.

• Support external events such as trade fairs and workshops.

• Experience in administration ,Accounting, finance support, or HR coordination.

• Strong organizational skills and attention to detail. 🧐

• Proactive, reliable, and adaptable.

• Excellent communication in English + fluency in French

• Comfortable with digital tools (MS Office 365, Teams/Slack, Asana...). 💻

1. CV screening

2. Video questionnaire & Skills assessment test

3. Call Interview

4. Case study + In-person interview

5. Reference check

6. Let's start ! 🚀