Administrative Assistant for Admissions (m/f/x) ( ref 123-26)

The Iris Sud Hospitals, the Saint-Pierre University Hospital and the Brussels University Hospital (H.U.B) are part of a project to strategically group public and university hospitals in Brussels, supported by a favourable opinion from the medical councils. This dynamic strengthens collaboration between teams, while consolidating the stability of our establishments and supporting their evolution towards an ever more integrated and coherent care offer. It is a real opportunity to join a stimulating environment, driven by strong values of public service, clinical and academic excellence.

IRIS South Hospitals is looking for,

For the Admissions & Polyclinic Department,

On the sites of Molière Longchamp in Forest, Joseph Bracops in Anderlecht, and Etterbeek-Ixelles

An Administrative Assistant to Admissions (m/f/x)

Under a 6-month fixed-term contract, renewable, full-time (38 hours/week)

What does the job consist of?

Do you have a strong sense of organization and natural empathy? Join our team and be the first point of contact for our patients. Your role will be crucial to guarantee a warm welcome and a smooth and stress-free administrative care.

Your daily missions:

· Welcome and accompany our patients as soon as they arrive for a hospitalization or a consultation. You are their guide and their first point of reference.

· Manage all admission files , from verifying data (health insurance, address, etc.) to entering billing and insurance information.

· Help patients fill in the necessary paperwork and collect deposits. Ensure that everything is in order for prompt care.

· Ensure the administrative follow-up of patients throughout their hospital journey, ensuring the proper flow of information.

· Manage the department's phone calls with courtesy and efficiency.

· Schedule pre- and post-operative appointments for the patient

This position is perfect for you if you are rigorous, autonomous, and have excellent interpersonal skills. If you want to put your talents at the service of the well-being of others, we would be delighted to welcome you to our team!

Your manager, your team and your environment

· You will work under the responsibility of Lisa Sobry, head of the stay coordination department

· Each site has a team of 3 to 5/6 people on a daily basis.

· You will work mainly on the Joseph Bracops site in Anderlecht and the Molière Longchamp site in Forest, with geographical flexibility also expected to work on the Ixelles-Etterbeek site, depending on the needs and organization of the department.

How about we talk about you?

Your training:

· You are in possession of a Certificate of Upper Secondary Education (CESS) or have at least 3 years of seniority in a similar position

Your experience and knowledge:

· You have a first experience with admissions or with reception

· A first experience in the hospital environment is an asset

· You have a good knowledge of medical vocabulary

· Your computer knowledge allows you to ensure optimal follow-up of files

· You ideally have knowledge of Wish, Orline and Iplan software.

· You have a very good knowledge of Dutch : You are able to understand the patient's needs and communicate with your colleagues

Your skills:

· You have a great sense of service and are patient-oriented

· You have excellent listening and communication skills, both orally and in writing.

· You are versatile, organized, rigorous and fast in the execution of your tasks.

· Your sense of organization and management of emergencies and priorities has proven its worth.

· You are autonomous in your work, you also enjoy working in a team and have a sense of collaboration.

· You are discreet, act with integrity and respect confidentiality.

What we offer you:

A 6-month fixed-term contract with variable hours (between 7:30 a.m. and 5:06 p.m.)

In the event of renewal of the contract, the position may occasionally include services on weekends and public holidays.

A series of benefits related to well-being at work:

· A personalized integration process;

· A training program that will accompany you throughout your career;

· A possibility of mobility within the IRIS network;

· A friendly working atmosphere and a balance between private and professional life;

· The organization of team buildings;

· Services that ensure the quality of life at work (organisation of massages and light therapy sessions during working hours, etc.);

· The opportunity to join a hospital labeled "Ecodynamic Company", a major recognition of our commitment to quality care and sustainable practices

A whole series of fringe benefits:

· An annual bonus and an attractiveness bonus;

· A collective social service that offers a whole series of benefits (various bonuses, discounts via benefits at work, holiday stays at attractive prices, etc.);

· Preferential rates in all hospitals in the IRIS network (for you, your spouse, your ascendants and descendants at your expense);

· Meal vouchers worth 7.30 euros;

· A contribution to public transport costs of up to 100% for STIB, 80% for SNCB, TEC and DE LIJN and/or a bicycle allowance of €0.36/km (all our sites are accessible by public transport)

· Language bonus of €150 gross per month, applicable after obtaining the language certificate article 10 or 12 from travaillerpour.be, you will have the opportunity to take Dutch courses free of charge during your working hours;

· 24 days of statutory leave and 5 days of extra-legal leave (+ special leave);

· Asupplementary pension via a pension plan;

Remuneration based on the scales applied, with resumption of seniority:

· Min: 2611.92€ (index: 2,2080)

· Max : 4409.14 € (index : 2,2080)

Want to join us?

Are you interested in joining our great team? Then apply without further delay by completing our online application form before September 21, 2026

For any further information, do not hesitate to contact me on 02/739 87 60

Looking forward to reading you,

See you soon!

Nancy Naveau

Recruiter