Senior Project Manager

As a project manager, you will be responsible for the proper execution of the events entrusted to you and their quality. 👌

This position will be under the supervision of the Projects Directorate.

🤝 You will have contact with:

• the various heads of departments within the non-profit organisation,

• external service providers,

• local authorities,

• external partners (volunteers, sponsors, etc.)

👉 Your mission

📝 Managing the full event cycle

• Ensure accountability for the event throughout its lifecycle: from operational design to planning, execution and evaluation to closing.

• Implement event strategy in collaboration with management and creative leaders.

• Demonstrate agility and creativity to adjust the event according to external factors (e.g., weather, strikes) or internal factors (e.g., change of programming, anniversary of the event).

• Analyze feedback and adjust the event to ensure a consistent vision throughout the project.

📣 Coordination of teams and stakeholders

• Be the main point of contact internally and externally for all questions related to the event.

• Liaise with service providers, subcontractors and local authorities (firefighters, police, etc.), and coordinate actions with internal teams.

• Distribute assignments to departments, supervise their progress and ensure synchronization between teams (e.g. steering/coordination committee to monitor the progress of tasks and manage any problems).

• In the field, to guarantee the smooth running of all missions.

📆 Planning and operational monitoring

• Develop and maintain detailed reverse planning, incorporating deadlines and interdependencies between departments to ensure deadlines are met.

• Identify key moments in the event cycle (preparation, peak activity, post-event follow-up) and manage priorities in a balanced way.

• In collaboration with the other Project Managers, help distribute the annual workload of the different departments (logistics, bar, etc.).

• Define the human resources needs (service providers, volunteers, etc.) necessary for the event in consultation with the departments.

• Anticipate and resolve issues that may impact multiple departments.

💰 Financial and administrative management

• Define the budget of the event in collaboration with the finance department, including financing and expenses.

• Identify diversified sources of revenue (e.g. subsidies, ticketing, exhibitors, sponsorship) and work jointly with the relevant departments to ensure inflows.

• Continuously monitor expenses and revenues, optimize costs at each stage of the project and produce regular financial reports for management (budget and project account management).

• Supervise/manage negotiations with service providers, respecting the purchasing and negotiation policies of the non-profit organisation.

• Proactively follow up on administrative documents related to the project (especially those related to cities such as grants, equipment requests, etc.).

🤗 Supervision of teams and follow-up of volunteers

• Ensure the follow-up of the volunteers' missions throughout the event cycle, from the preparation phase (mobilization, briefing), during its execution, and during the post-event debriefing.

• Provide ongoing support to department heads, internal or external teams to ensure objectives are met.

• Communicate regularly and proactively on the progress of the project (monthly "office" meetings, weekly meetings with departments) and report any blockages or risks during steering meetings.

• Conduct a comprehensive post-event debriefing – internally and with external stakeholders – to celebrate successes and identify areas for improvement for future projects.

• Are you looking for a new challenge in the cultural field, and do you adhere to Pastoo's values and projects? 🎪

• Do you have proven experience (3 to 5 years) in event project management from A to Z?

• Are you proactive, rigorous and organized, and can manage several tasks while keeping a global vision?

• Do you work in a team as well as independently, and are you not afraid of managing internal and external (volunteer) 'project' teams?

• Are you willing to work in the evening when necessary (on average 1X per month) and on weekends during events?

• Do you have experience with Odoo and Notion tools? 💻

If you answered "Yes" to all these questions, you are probably the rare pearl we are looking for to complete our team! 🤩

👀 If you would like to join us, please send us the following:

• CV + Cover letter. Your ability to respond to challenges and your past experiences in this context will be highlighted.

• Your salary expectations

• All these documents will be sent in a single 1 pdf file with the following title: PO25_Chargé of Projets_Senior_NOMPrénom

• Applications for the attention of Christophe RALET.

📆 Calendar

• Applications must be sent by 4 June 2025 at the latest.

• The first interview for successful candidates will take place on Thursday, June 12, 2025

• The second round for the successful candidates of the first meeting will take place on Thursday, June 19, 2025

• A meeting at LaSemo 2025 is planned for the successful candidate(s) of the second meeting

• Desired start date in September 2025