Eco-responsible office centre - Student job

In this job, you are the first contact person at the reception of the center. 😊

👉 You will be responsible for different logistical and administrative tasks, such as:

• Welcoming visitors and tenants

• Answer phone, emails, and forward information to the right people

• Distribute mail and parcels 📩

• Send various communications under the supervision of a manager

• Manage meeting room rentals, preparation and set-up of rooms, follow-up of reservations and technical support.

• Manage access to the building (badges, keys, opening hours) 🔑

• Track tenant requests based on their level of urgency

• On weekends and evenings sometimes check the cleanliness of the place.

All this in compliance with procedures that will be provided and explained before the first day of work.

• You are a graduate student (18 years of age and older)

• You are punctual ⏰

• You are easy to talk to and have a professional attitude

• You have a sense of responsibility and customer service

• You have a neat presentation

• You are autonomous, able to reason, reliable and resourceful ✨

• You control your emotions (sometimes having to deal with stressful situations alone, such as: an unforeseen event, a breakdown, an alarm trigger, complaints or grumbling from tenants, etc.)

• You have a good knowledge of the Microsoft Office suite (Outlook, Word, Excel)

• You have an interest in the voluntary sector or environmental issues

• You are at least bilingual in French and English; Knowledge of Dutch is an asset

• After receiving the CVs and cover letters, we will contact us again for an individual interview, in order to check the compatibility for this job.

• Then, we train the new recruit(s) on site, through several short training courses, in order to introduce the procedures and present the center.