Image présentant l'entreprise Hôpitaux Iris Sud pour le job Administrative and Logistics Manager (m/f/x)

Administrative and Logistics Manager (m/f/x)

  • Brussels
  • Unauthorized telecommuting
  • Full-time
  • < 2 year(s)

Job description

As an Administrative and Logistics Manager, under the direction of the Head of Department Pharmacist, you will play an essential role in the smooth financial, administrative and logistical functioning of the pharmacy service.
You will lead a team of administrative staff to ensure a quality service in accordance with the regulations in force and the standards established by the management.

You will be responsible for:

Financial management in collaboration with the services of the Finance Department:

  • Actively participate in the development of the pharmacy's budget and its monitoring. This includes, among other things, the transfer of information on pharmaceutical revenues and expenses, FTEs and investments.

  • Establish the monitoring of revenues and expenses by product categories of pharmaceutical products in the broad sense according to the institution's closing schedule (monthly/quarterly).

  • Contribute to the overall financial management of the pharmacy including, among other things:

    • Inventory management.

    • The validation of supplier invoices (including the application of public contracts) and the monitoring of rebates.

    • Internal billing.

    • The completeness of patient invoicing, including the monitoring of data transfer for billing and management of rejection lines, and compliance with the application of internal procedures and service providers' billing deadlines (validation of prescriptions, traceability of implants, etc.).

    • The transversal optimization of pharmaceutical revenue and expenses for all the institution's services.

    • Optimization of logistics processes.

    • Harmonization of the product catalog between sites.

  • Supervise the preparation of inventories, draw lessons and actions to be taken as well as represent the pharmacy to company auditors.

  • Assist the Head Pharmacist in the choice of pharmaceutical products used in the institution (analyses for the CMP, CMM).

Operational management:

  • Ensure that the tasks of the administrative staff team are completed.

  • Contribute to the optimization of the pharmacy's processes and ensure an efficient logistics circuit.

Human Resources Management:

  • Manage and validate the framework and schedule of the pharmacy's employees, ensuring a balanced distribution of staff to ensure the continuity of the department's activities.

  • Proactively resolve various personnel issues, in close cooperation with the Pharmacy Management and in accordance with established procedures.

  • Ensure the supervision of administrative staff.

  • Provide support to the Head Pharmacist and the Deputy Chief Pharmacists in the development and distribution of the roles and responsibilities of all pharmacy employees and ensure that these responsibilities are respected at all levels, thus contributing to a harmonious and efficient work dynamic.

  • Actively contribute to the maintenance of a healthy work environment by implementing effective work processes and promoting open and constructive communication within the team.

Management and reporting:

  • Design and produce a set of performance indicators for Pharmacy Management.

  • Contribute to the development of the long-term strategy of the pharmacy in collaboration with the Pharmacy Management in line with the institutional strategy.


Your training and experience:

  • You are in possession of a university degree.

  • You have experience in the hospital environment and a good knowledge of the pharmaceutical sector.

  • You are familiar with public procurement legislation and financial matters and logistics processes.

  • You also have an excellent command of the computer software necessary for the function (e.g. excel).

  • You are fluent in French and ideally have a good knowledge of the second national language.

 You can find yourself in the majority of these skills :

  • Strong sense of organization and autonomy in task management.

  • Ability to make effective and efficient decisions, with a strong dose of assertiveness.

  • Ability to work with numbers, coupled with a spirit of analysis and synthesis.

  • Excellent communication, respect, and active listening skills.

  • Strong team player, fostering collaboration and knowledge sharing.

  • Proactive with a strong sense of initiative and anticipation.

  • Social and supervisory skills to provide effective leadership.

  • Proven listening and negotiation skills for constructive conflict resolution.

  • Ability to identify the causes of errors, provide immediate solutions and prevent recurrences.

Why apply?

  • A permanent contract, full-time (38 hours/week)

A series of benefits related to well-being at work :

  • A personalized integration process;

  • A training program that will accompany you throughout your career ;  

  • A possibility of mobility within the IRIS network;

  • A friendly working atmosphere and a balance between private and professional life;

  • Services that ensure the quality of life at work (organisation of massages during working hours, etc.)  ;

  • The opportunity to join a hospital labeled "Ecodynamic Company", a major recognition of our commitment to quality care and sustainable practices.

A whole series of fringe benefits:

  • An annual bonus and an attractiveness bonus;

  • A collective social service that offers a whole series of benefits (various bonuses, discounts via benefits at work, holiday stays at attractive prices, etc.);

  • Preferential rates in all hospitals in the IRIS network (for you, your spouse, your dependent ascendants and descendants);

  • Meal vouchers worth 7.30 euros;

  • A contribution to public transport costs of up to 100% for STIB, 80% for SNCB, TEC and DE LIJN and/or a bicycle allowance of €0.27/km

  • A bilingual allowance (subject to the submission of the Selor Art. 10 or 12, you will have the opportunity to take Dutch courses free of charge during your working hours);

  • 24 days of statutory leave and 5 days of extra-legal leave (+ special leave); 

  • A supplementary pension via group insurance;

  • A mobile phone with a data plan.

Conduct of interviews

Are you interested in joining our team? Then apply now by completing our online application form before August 11, 2024.

How to contact us?

For any further information about the position, contact Olivier JULLION, Head of Department Pharmacist on 02/348.55.49, or Michel EK, Pharmacy Administrative and Logistics Manager, on 02/348.51.62.

For any other questions, contact Camille Lingrand, recruiter on 02/739 85 97

At Iris Sud Hospitals, we welcome and encourage all applications, without discrimination based on age, disability, gender, origin, religion or sexual orientation.

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