Administrative Nursing Assistant for the day oncology department (m/f/x) (Ref. 166-26)

Hôpitaux Iris Sud, CHU Saint-Pierre, and the Brussels University Hospital (H.U.B) are part of a strategic grouping project for public and university hospital facilities in Brussels, supported by a favorable opinion from the medical councils. This dynamic strengthens collaboration between teams while consolidating the stability of our institutions and supporting their evolution toward an increasingly integrated and cohesive care offering. It represents a genuine opportunity to join a stimulating environment driven by strong values of public service, clinical and academic excellence.

Hôpitaux IRIS Sud is looking for,

For the day care oncology department at the Etterbeek-Ixelles site,

An Administrative Assistant (m/f/x)

Under a fixed-term contract, part-time (80%)

What does the job involve?

As an administrative assistant for the day care oncology department, your mission will be to participate in all the administrative tasks of the department.

Under the supervision of the Head Nurse, you will be required to:

- Welcome patients;

- Manage incoming and outgoing telephone calls;

- Enter billing information into the various software programs;

- Prepare admission files;

- Manage incoming and outgoing files;

- Guide patients;

- File records, results, and examinations.

Your manager, your team, and your environment

· You will be supervised by Yvette Basunga, Head Nurse

· You will join a team of 4 oncology nurses, 2 oncologists, 2 hematologists, and 3 psychologists

· You will work at our Etterbeek-Ixelles site located at 63 Rue Jean Paquot in Ixelles.

Shall we talk about you?

Your education:

· You hold a certificate of upper secondary education (CESS) or equivalent experience.

Your experience and knowledge:

· Experience within an oncology department is an asset

· A good knowledge of medical terminology is desirable.

· You have good IT skills (data entry, database management, use of Iplan and Polymédis, etc.)

· You have a good knowledge of Dutch: You are able to understand patient needs and communicate with your colleagues

Your skills:

· Proactivity and rigorous priority management: Ability to anticipate needs related to patient admissions, stays, and discharges, to effectively organize examination schedules and returns home, and to manage multiple administrative tasks simultaneously while respecting deadlines and procedures.

· Field sense and strong adaptability: Concrete understanding of the realities of the care unit and the ability to adapt quickly to unforeseen circumstances (patient flow, emergencies, organizational changes) while maintaining the quality of reception and administrative follow-up.

· Operational autonomy and strong team spirit: Ability to work independently in managing admissions, stays, and administrative tasks, while collaborating closely with nursing, paramedical, and other hospital departments to ensure smooth and coordinated patient care.

· Clear communication tailored to stakeholders: Ability to communicate in a structured and appropriate manner with various stakeholders (patients, families, care teams, internal departments), relay useful information, and ensure reliable transmission of data necessary for the smooth operation of the department.

· Active listening and service/patient orientation: Ability to welcome patients and their companions with empathy, identify their needs, provide clear information about their hospitalization, and guarantee quality service with a focus on satisfaction and respect for the individual.

· Discretion, integrity, and strict respect for confidentiality: Rigorous compliance with confidentiality rules and patient data protection, a developed ethical sense, and reliability in managing administrative files and sensitive information.

What we offer:

· Contract type: A 3-month fixed-term contract

· Working time: 80% (30h24/week)

· Schedule: Monday to Friday from 9:00 AM to 3:00 PM

· Start date: ASAP

A range of benefits related to well-being at work:

· A personalized onboarding program;

· A training program that will support you throughout your career;

· Possibility of mobility within the IRIS network;

· A friendly working atmosphere and a work-life balance;

· Organization of team-building events;

· Services focusing on quality of life at work (organization of massages during working hours, etc.);

· The opportunity to join a hospital certified as an "Ecodynamic Enterprise," a major recognition of our commitment to quality care and sustainable practices

A whole range of extra-legal benefits:

· An attractiveness bonus;

· A collective social service offering a variety of benefits (various bonuses, discounts via benefits at work, attractively priced holiday stays, etc.) and other benefits with our partners;

· Preferential rates in all hospitals of the IRIS + Erasme network (for you, your spouse, your ascendants, and dependents in your care);

· Meal vouchers with a value of €7.30;

· 100% reimbursement of public transport costs for STIB, 80% for SNCB, TEC, and DE LIJN, and/or a bicycle allowance of €0.36/km (The Ixelles site is accessible by public transport)

· Language bonus of €150 gross per month, applicable after obtaining the article 10 or 12 language certificate from travaillerpour.be; you will have the opportunity to take free Dutch lessons during working hours;

· 24 days of statutory leave and 5 days of extra-legal leave (+ circumstantial leave);

· Supplementary pension via group insurance;

Remuneration based on indexed Social Charter scales (level C), with recognition of seniority:

· Min: €2,048.56 gross

· Max: €3,101.04 gross

What does the recruitment process look like?

· A telephone interview with Lucrèce Misonne (recruiter): 30 minutes

· An interview in the presence of the managers: 45 minutes

Want to join us?

Are you interested in joining our great team? Then apply without further delay by completing our online application form by November 11, 2026

For any further information, please feel free to contact me at 02/739 85 19

Lucrèce Misonne

Recruiter