Administrative Assistant

Fixed-term

Gembloux

Job description

🌱 Recruitment context:

Smart is carrying out the OBJECTIF EMPLOI GEMBLOUX - Territoire de Réparation par l'Économie Sociale project. This project aims to create tailor-made jobs for people living in Gembloux Centre who have been unemployed for at least 2 years. The jobs created must be innovative, useful for the Gembloux area and its population and not compete with existing jobs.

The project started in 2023 and ends on December 31, 2026. To date, we have hired 10 long-term job seekers.

The worker will join the project core team which is currently composed of 3 people : 2 coordinators and a social worker.

Additional information: consult the link below : Objectif Emploi Gembloux - Territoire Zéro Chômeur Longue Durée

👉 Missions

The mission of the administrative secretary is generally to support the coordinators and the social worker in their missions.

These will include :

Write meeting minutes and maintain attendance 📝 records
Execution of public contracts and follow-up of purchasing procedures
Use of Smart tools to monitor jobs created (encoding of quotes, fees,...)
Support for the organization of workers' schedules (customer contact, and time management,..) 📆
Data encoding for the purpose of obtaining subsidies

Profile

⭐ You are the person we need if...

You have a sense of organization and detail, you are rigorous
You are proficient in office tools such as Word, Outlook, Excel,... 💻
You have good spelling and writing skills
You are a team player and take initiative
You are discreet and confidential 🤫
You are sensitive to the values of the social and solidarity economy (SSE)
You are dynamic and enjoy an innovative and stimulating work environment
Successful experience in a similar position is a plus
Mastery of Smart tools is a plus

Why apply?

✨ We offer you:

A fixed-term contract - End of the project on 31/12/26 - 1/2-time contract
Main place of work : Gembloux – occasionally at the cooperative's headquarters in Brussels
A pleasant working environment within a cooperative project that makes sense 🌱
A salary package that includes: end-of-year bonus, meal vouchers, eco vouchers (€250/year), group insurance, reimbursement of 100% home/workplace travel on the basis of a public transport subscription, GSM subscription.

Conduct of interviews

Telephone pre-screening to get to know each other
If pre-interview is conclusive: on-site interview in Gembloux
Let's start! 🚀

Diversity, inclusion and equal opportunities are important to us. Applicants are therefore selected on the basis of their qualities and skills, without distinction as to age, religion, origin, disability, sex or gender.

If you have a disability, learning difficulty or illness and would like to benefit from reasonable accommodation as part of the selection procedure, please mention this on your application. Just say so in your application. The conditions will be adapted as best we can so that you can apply in the best possible circumstances.