Image présentant l'entreprise Pro Velo pour le job HR Administrative Manager

HR Administrative Manager (6 months)

  • Brussels
  • Telework partially allowed
  • Part-time
  • < 1 year(s)

Job description

We are looking for an HR manager to strengthen their team as part of a maternity leave replacement. You will work closely with the 3 colleagues in the HR department. In this context, you will ensure optimal management of the administrative aspects of the department, both in connection with hard and soft HR.

Your tasks, in collaboration with your HR manager and your HR colleagues:

  • Administrative management of staff arrivals, departures and changes : preparation (before proofreading) of contracts and amendments, certificates, updating of staff listings, Dimona, management of train season tickets, etc.

  • Administrative support in the payroll management of about 120 workers: ordering meal vouchers and eco-vouchers, etc.

  • HR email management

  • Administrative follow-up in the management of employment aid: follow-up of the list of subsidies, management of the Actiris and Forem platform, follow-up of files and contact with Actiris and Forem, etc.

  • Point of contact for questions related to the encoding of benefits and absences in our Odoo tool (absence and benefit management tool).

  • Tracking non-standard schedules in Odoo.

  • Administrative follow-up of students: preparation of contracts, Dimona, receipt of documents, etc.

  • Administrative follow-up for the training of our staff members: management of registrations, follow-up of the listing, follow-up of subsidies, search for training, follow-up of conversation tables in Dutch, etc.

  • Follow-up of requests for different types of leave : parental leave, time credit or other thematic leave, education leave, unpaid leave, European leave or youth leave, etc.

  • Monitoring and research of the evolution of social legislation.

  • Support to the department: room reservation, participation in the organization of certain meetings, filing, ordering and management of equipment made available to the team and staff.

  • Support for the implementation of actions for the well-being of the staff: organization and purchase of gifts for St. Nicolas, and in case of specific personal events.

  • Support for the organization of the welcome day for new recruits.


  • Ideally, you have a first experience in an administrative function and/or in an HR department.

  • You are curious and eager to learn.

  • You like teamwork.

  • You are autonomous and resourceful.

  • You are organized and rigorous.

  • Dynamic, you have a sense of contact and are available.

  • You have good writing skills and an eye for detail.

  • You have a sense of confidentiality.

  • You are concerned by active mobility and environmental issues.

Why apply?

  • An exciting and varied job within a dynamic and passionate team.

  • A full-time fixed-term contract from July 22, 2024 to January 15, 2025 as part of maternity leave.

  • A gross monthly salary between 2440 euros and 2616 euros (full-time salary) depending on the seniority recognized in a similar position.

  • Meal vouchers of 7 euros per day worked.

  • 28 days of leave (based on a full year).

  • Reimbursement of commuting expenses (0.35ct/km for cycling – 100% public transport).

  • Eco-vouchers of 250 euros on the basis of a full year of work.

  • Flexible schedules.

  • The place of work is at our headquarters in Brussels.

Conduct of interviews

Send your cover letter and CV in a pdf file named "Surname First Name HR Admin" by email by 09/06/24 at the latest to the email address:

The interviews will take place on June 18.

About the company

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